POLICY: Registration of Patrons
Adopted March 18, 2014
The public libraries that
comprise the Craven-Pamlico-Carteret Regional Library are supported
primarily by taxes paid by property owners of the three counties. The
libraries have a responsibility to protect the taxpayer’s investment in the
collections of the libraries; therefore current and valid identification is
required to obtain a library card.
Library cards are free,
although there is a small charge to replace lost cards. Library cards are
provided to individuals who present photo identification and verification of
address. As a courtesy to members of the Armed Services and their families
we will accept their Military Identification and Military Dependent
A parent or guardian must
assume responsibility for materials borrowed by a person under 18 years of
age; therefore it is the adult’s identification that is required for
registration of a minor.
A valid CPC Regional
library card is required and must be presented to check out materials at all
library locations. Library card holders, or patrons, are responsible for:
Materials checked out with their card
Lost or damaged materials
Materials returned late
Lost library card.
Library card registration
information is updated every three years from the date of first issue to
assist in maintaining accurate patron records. Patrons are responsible for
notifying the library should there be a change of address, name, phone
may be gathered in order to plan library services. This information will be
used in the aggregate (no identifying information is compiled or reported)
and is not stored or disclosed in any way that would identify the person
federal rules and laws pertaining to confidentiality of records and privacy
protect information provided on the registration form. See also: North
Carolina General Statutes §125-18 and §125-19 and CPCRL Policy on
Confidentiality of Library Records.
NORTH CAROLINA GENERAL STATUTES
Article 3. Library Records.
As used in this Article, unless the
context requires otherwise:
“Library” means a library established by the State; a county, city,
township, village, school district, or other local units of governments and
authorities; community college or university; or any private library open to
“Library record” means a document, record, or other method of storing
information retained by a library that identifies a person as having
requested or obtained specific information or materials from a library.
“Library record” does not include nonidentifying material that may be
retained for the purpose of studying or evaluating the circulation of
library materials in general. (§1985, c. 486, s.2.)
§ 125-19. Confidentiality of library
Disclosure. – A library shall not disclose any library record that
identifies a person as having requested or obtained specific materials,
information, or services, or as otherwise having used the library, except as
provided for in subsection (b).
Exceptions.- Library records may be disclosed in the following
When necessary for the reasonable operation of the library;
Upon written consent of the user; or
Pursuant to subpoena, court order, or where otherwise required by
law. (1985, c. 486, s.2.)
POLICY ON CONFIDENTIALITY OF
Adopted by the CPC Regional Library
Board of Trustees on April 24, 1989.
“The Council of the American
Library Association strongly recommends that the responsible officers of
each library in the United States:
Formally adopt a policy which
specifically recognizes its circulation records and other records
identifying the names of library users to be confidential in nature.
Advise all librarians and library
employees that such records shall not be made available to any agency of
state, federal or local government except pursuant to such process, order,
or subpoena as may be authorized under the authority of, and pursuant t,
federal, state, or local law relating to civil, criminal, or administrative
discovery procedures or legislative investigative power.
Resist the issuance or enforcement
of any such process, order, or subpoena until such time as a proper showing
of good cause has been made in a court of competent jurisdiction.**
*Note: See also ALA POLICY MANUAL
54.15- CODE OF ETHICS point #3, “Librarians must protect each user’s right
to privacy with respect to information sought or received, and materials
consulted, borrowed, or acquired.”
**Note: Point 3, above, means that
upon receipt of such process, order, or subpoena, the library’s officers
will consult with their legal counsel to determine is such process, order,
or subpoena is in proper form and if there is a showing of good cause for
its issuance; if the process, order, or subpoena is not in proper form or if
good cause has not been shown, they will insist that such defects be cured.
Adopted January 20, 1971; revised
July 4, 1975, by the ALA Council.
See below for suggested procedures
SUGGESTED PROCEDURES FOR IMPLEMENTING
“POLICY ON CONFIDENTIALITY OF LIBRARY RECORDS”
The library staff member receiving the request to examine or obtain
information relating to circulation or registration records will immediately
refer the person making the request to the responsible officer of the
institution, who shall explain the confidentiality policy.
The director, upon receipt of such process, order, or subpoena, shall
consult with the appropriate legal officer assigned to the institution to
determine if such process, order, or subpoena is in good form and if there
is a showing of good cause for its issuance.
If the process, order, or subpoena is not in proper form or if good
cause has not been shown, insistence shall be made that such defects be
cured before any records are released. (The legal process requiring the
production of circulation records shall ordinarily be in the form of
subpoena “duces tecum” [bring your records] requiring the responsible
officer to attend court or the taking of his/her deposition and may require
him/her to bring along certain designated circulation records.)
Any threats or unauthorized demands (i.e., those not supported by a
process, order, or subpoena) concerning circulation or registration records
shall be reported to the appropriate legal officer of the institution.
Any problems relating to the privacy of circulation and registration
records which are not provided for above shall be referred to the
Adopted by the ALA Intellectual
Freedom Committee, January 9, 1983.